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2017 Schedule
2017 Class Descriptions
2017 General Information
2017 Registration and Fees
2017 Required Forms
2017 Before-care
2017 After-care
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2017 General Information, FAQs and Policies

Session Dates

Week 1 – June 26-30
Week 2 – July 3-7 (No camp or care Tuesday, July 4)
Week 3 – July 10-14
Week 4 – July 17-21
Week 5 – July 24-28
Week 6 – July 31- August 4
Week 7 – August 7-11
Week 8 – August 14-18

Times

7:30-8:45 a.m. Before-care available
8:45-9:00 a.m. Camper arrival/drop-off
9:00 a.m.-12:00 p.m. Morning classes
12:00 p.m. Morning-only campers dismissed
12:00-12:45 p.m. Lunch and recess for full-day campers only
12:00-6:00 p.m. Preschool after-care available
12:40 Afternoon-only camper drop-off
12:45 p.m.-3:45 p.m. Afternoon classes
3:45 p.m. Dismissal/pick-up
3:45-6:00 p.m. K-6 after-care available

You may register for a morning class only, an afternoon class only, or register for both for a full day of fun!

Location

Pinecrest School, 7209 Quiet Cove, Annandale, VA 22003.

Ages

Pinecrest Pavilion is open to children who are rising kindergarten through rising 6th grade in 2017. Preschool camp is open to children who will turn age 4 by September 30, 2017, who are toilet-trained and who have previously attended a preschool.


Frequently Asked Questions

What should my child bring or wear to camp?

  • Morning snack, afternoon snack and lunch if full day (see below)
  • Comfortable clothing that it’s okay to get messy in (the only dress code is “modest and appropriate”)
  • Bag or backpack
  • Fridays are Camp Spirit Days; wear a Pinecrest Pavilion t-shirt!**
  • Hat and/or sunglasses (outdoor use only)
  • Please label everything with a name or initials.

**Each camper will receive one Pinecrest Pavilion t-shirt as a part of his/her registration. Shirts will be distributed on the first day of the session your child attends. The t-shirt is not a camp uniform. Campers are encouraged to wear their camp t-shirts on weekly camp spirit days and any other time desired.

Please do not bring any personal items such as mobile phones, iPods, collectibles, Nintendo DS, and/or any other electronic devices. Pinecrest School is not responsible for any items lost or damaged that have been brought into camp for any reason.

What and when will my child eat?

  • Campers attending both morning and afternoon sessions should pack a bag lunch and drink; lunch is not provided.
  • Microwaves and refrigeration are not available.
  • Afternoon-only campers should eat lunch before arriving at camp.
  • There will be a mid-morning and a mid-afternoon break and snack time. Your child may bring a small snack from home to eat if s/he would like.
  • All food including snacks should be brought to camp in a lunch box or bag. Lunches must be clearly labeled with the child’s name and date. This is a Commonwealth of Virginia licensing requirement.

When do I drop-off and pick-up my child?

  • Morning session begins at 9 a.m. Campers may be dropped off beginning at 8:45 a.m.
  • Morning-only campers are dismissed at 12 p.m. for pick-up.
  • The afternoon session begins at 12:45 p.m. Drop-off begins at 12:40 p.m.
  • Full-day and afternoon-only campers are dismissed at 3:45 p.m. for pick-up.
  • Campers not picked up promptly are taken to the office (morning campers) or after-care (afternoon campers), and parents will be assessed after-care fees.

Carefully following the drop-off, dismissal and carpool guidelines that are emailed to you will help ensure that the carpool line runs efficiently and that children are safe during arrival and dismissal times. Please exhibit patience and caution at all times in the drop-off/pick-up line. Your assistance and cooperation are appreciated.

Is Pinecrest a nut-free camp?

Pinecrest is not a nut-free environment. During the daily lunch period, one space is designated nut-free and campers with nut allergies may opt to eat in that room if they or their parents/guardians wish.

What if my child has a chronic condition or health issue?

Medication Administration
Parents/guardians of any child requiring prescription medication during the camp day are required to submit an Authorization to Administer Medication form that has been completed by parents/guardians and the child’s physician. This form is available in the Summer Camp Forms section of the website. Pinecrest accepts only the Pinecrest School Authorization to Administer Medication form. A separate form must be provided for each medication being used. Form(s) must be on file no later than Friday, May 12, 2017 or within 7 days of registering if registering after May 12. A guideline sheet for how to ensure this form is filled out correctly will be provided to parents/guardians in advance by the Pinecrest office.

Medication should be brought into camp at the beginning of the week by a parent/guardian and must be picked up at the end of the week by a parent/guardian. Children may not transport their own medication. All medication must be in the original container, with the child’s name, the name of the medication and the dose of the medication indicated on the prescription label. All medications are placed in a locked location and may be dispensed only by the Camp Director, Assistant Camp Director, Head of School or Administrative Assistant.

Pinecrest School does not dispense non-prescription medication unless it is part of an allergy management protocol and we have a Pinecrest School Authorization to Administer Medication form on file. Please arrange dispensing times so that medication is not required during the hours your child will attend camp.

Students may not self-administer any medication.

Children with Allergies and Chronic Conditions
Parents must list on the Medical/Emergency Care Form their child’s allergies and other chronic conditions. Please be very specific and provide as much information as possible; this is to your child’s benefit. Note if the allergy or condition will affect camp performance and what activities or food(s) must be avoided during camp hours. Please describe all possible reactions your child may exhibit if exposed to an allergen and delineate the specific procedural instructions the school must follow if the child is exposed to an allergen. Parents/guardians are responsible for keeping Pinecrest informed as quickly as possible of any changes in the child’s health or restrictions. Pinecrest staff members are very willing to work with parents to learn more about children’s allergies and/or conditions and to address any concerns, but please note that Pinecrest is not a nut-free environment.

Special Procedures for Medicating Students with Life-Threatening Allergies or Medical Conditions
If a child has a life-threatening allergy or condition, parents must meet with the Camp Director prior to camp to discuss it and its implications. The Camp Director and at least one other member of the staff will be trained to administer necessary medication or to use medical equipment correctly and to follow any required emergency procedures. The parents are responsible for keeping Pinecrest updated on changes in the child’s condition. Parents of children who need to be or may need to be medicated at camp must complete a Pinecrest School Authorization to Administer Medication Form. A separate form is required for each medication. Form(s) must be signed by both the child’s doctor and the child’s parent(s) and must be on file no later than Friday, May 12, 2017 or within 7 days of registering. A guideline sheet for how to ensure this form is filled out correctly will be provided to parents in advance by the Pinecrest office.

Can I get a receipt for tax or other purposes?

If you would like a receipt, please submit a request to business@pinecrestschool.org. Advanced notice is required. Receipts will be processed as soon as possible. Patience is appreciated as the school’s Finance Associate works on a part-time schedule.


Pinecrest Pavilion Policies

Conduct

Campers are expected to exhibit safe, positive and appropriate behavior at all times. Campers not complying with the standards of behavior outlined in the Pinecrest School Behavior Accountability Plan (available on the school website and handbook) will be dismissed from camp without a refund.

Photos and Media Release

Photos and videos are taken regularly at Pinecrest. Parents/guardians should understand that with the completion and submission of this camp registration form to Pinecrest that their child’s photo and/or video will be shared with the Pinecrest community and could be used in school or camp brochures, ads, media coverage, on the school website, on the school’s social media sites, et cetera. Names are never used with student photos or videos. Concerns about this should be addressed directly with the Head of School.

Visiting Policy

Parents/guardians are welcome to visit any camp classes. Many of the teachers have special activities planned to share with families at week’s end and they will let you know any details at the beginning of the camp week. There is a sign-in sheet in the office for all parents/guardians and any other visitors. This must be completed when all parents/guardians and any other visitors arrive and exit for any purpose.

Suspected Child Abuse

As mandated reporters, Pinecrest staff members are legally obligated to report instances of suspected child abuse and neglect to Child Protective Services (CPS). Parental permission is not needed for the child to be interviewed by Child Protective Services staff. Parental permission is not needed to release information that relates to or documents concerns about abuse and neglect.

Non-Discrimination Policy

Pinecrest School admits students of any gender, race, color, sexual orientation, national and ethnic origin to all the rights, privileges, programs and activities generally accorded or made available to students in the school or camp.

Inclement Weather

Arrival and dismissal take place as usual if it is just sprinkling. If it is raining hard, camp staff may escort campers to and from the cars with umbrellas to keep campers as dry as possible. This may take longer than usual and patience is appreciated. Please be prepared to be flexible in bad weather situations. Safety is our number one concern.

Emergency Closings/Delayed Openings

Camp closings and delayed openings, and any information that needs to be shared in the case of a crisis/emergency is announced to the camp community through our Google Groups e-mail list-serv. Parents who choose to sign up for the opt-in text alert system (highly encouraged) will also receive a text message on their mobile phone. The text alert system will only be used in cases of emergency or when it is time sensitive (such as minutes before dismissal is to begin) or when email is not available. Parents can subscribe to the camp text alert system by texting " @pinecrest7 " to 81010; you will then receive a response back asking for you to reply with your name; please reply with your child’s first and last name; you are then subscribed / no further action needed to receive text messages. When text messages come to you from this service, they will not come from any staff member's phone number and parents cannot reply to the number. This is a safe channel of communication with no spam or reply-all messages.

Pinecrest School has a comprehensive Emergency Preparedness plan, including how to communicate with parents as well as evacuation and shelter-in-place procedures. A copy of this plan is available upon request and in the school handbook.

Communication

You may communicate with the Camp Director via e-mail (camp@pinecrestschool.org) at any time. Pinecrest also uses a Google Groups list-serv to communicate with its constituency. Email addresses of members of the camp community are automatically subscribed to the list. Then, when an e-mail message is sent to the list, it reaches everyone. This list is used to communicate news, updates, reminders and other valuable information. Additionally, the list is used in any emergency situations when parents need to be reached quickly. The only people with access to the list are those who are subscribed to the list; it is a safe channel of communication with no spam or reply-all messages.

Parents may also subscribe (highly encouraged) to our text alert system to receive important emergency or time sensitive information in the form of a text message on their mobile phone; see above instructions. The text alert system is only be used in cases of emergency or when it is time sensitive (such as minutes before dismissal is to begin) or when email is not available.

Pinecrest School does not share families’ contact information with third parties.

Licensing and School Affiliations

Pinecrest School’s preschool, kindergarten, before-care, after-care, and camp programs are licensed and inspected semi-annually by the Commonwealth of Virginia (Department of Social Services). Pinecrest School is fully accredited by AdvancED/Southern Association of Colleges & Schools Council on School Improvement (SACS CASI).

 

7209 Quiet Cove, Annandale, Virginia 22003 | Phone: 703-354-3446 | Email: pinecrest@pinecrestschool.org

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