2018 After-care Program Information

General Information

After-care is available for any preschool or K-6 camper on all days that camp is in session. There is no camp or care on July 4.

Preschool after-care runs from 12:00 noon until 6:00 p.m.

K-6 after-care runs 3:45 p.m. until 6:00 p.m.

Children may attend the Pinecrest Pavilion after-care program as few or as many hours as are needed

Campers may only attend after-care on days they are attending camp.

Possible activities include outdoor and indoor play, story time or independent reading, and classroom games. An afternoon snack is provided by camp every day.

For preschoolers, time for lunch (children bring their own lunch from home) and nap/rest time is included in after-care. This is a Commonwealth of Virginia licensing requirement.

There are at least two staff members on duty at all times and at least one is CPR and first aid certified.


The rate for after-care is $12.00 per hour, per child, for actual time spent in after-care. Charges are calculated in half-hour increments. You will be invoiced for after-care use, and payment will be due within 7 days of receipt of invoice. A $50 late fee will be assessed for any after-care fees not paid within 7 days of invoice date.

Families with multiple children in the same after-care program at the same time (i.e., both in K-6 after-care or both in preschool after-care) will pay full fees for the first child and will receive a 50% discount on each additional child’s fees.

A $15.00 late pick-up fee is charged if a child is picked up between 6:00-6:10 p.m. An additional $2.00 per minute fee is charged after 6:10 p.m. This late fee is per child. Advance notice of late arrival by the parent does not nullify the late fee. Frequent late pick-ups may cause the child’s dismissal from the program.

Please direct any questions or concerns about billing or fee calculations to the Business Manager at business@pinecrestschool.org.

Sign-up and Drop-In After-care

You do not need to register for after-care.

If you realize you need one-time or occasional after-care, please notify the Pinecrest office that day (or week) with a written note, a phone call to the office at 703-354-3446 or an email to office@pinecrestschool.org. Parents/guardians can share their plans for the entire week at the beginning of the week or do so on a daily basis.


Your child may be picked up anytime between 3:45-6:00 p.m. Children must be signed out in the after-care binder by a parent/guardian or his/her designee (only when advance written notice has been provided). If your child is scheduled to attend after-care and you have a change of plans, please notify Pinecrest as soon as possible.


If you would like a receipt, please submit a request to business@pinecrestschool.org. Advanced notice is required. Receipts will be processed as soon as possible. Patience is appreciated as the school’s Finance Associate works on a part-time schedule.


Please direct questions about camp after-care to the Camp Director at camp@pinecrestschool.org.